PRESENTERS' REGISTRATION AND ABSTRACT SUBMISSION
 
REGISTRATION IS NOW CLOSED.   
 
Abstract submission is part of the Presenter Registration process.  Your abstract MUST be submitted at the time of registration. Deadline for Presenter Registration/Abstract submission is September 16, 2016.  Late submissions will not be accepted.  All Postdocs, Doctoral, Masters and Undergraduate Students, and Clinicians belonging to a team at Toronto Rehab are welcome to submit abstracts. This year an adjudication committee will review abstracts; you will be notified of acceptance by September 30, 2016. (Poster or Interactive Display submission deadline is October 20.  See guidelines under "Resources" below.)
 
Registration/Abstract Submission Steps
Please read through these steps before you register; use this as a guide or checklist.
Step 1:  Prepare your abstract

• Abstract cannot exceed 200 words
• Formatting requirements:
  • Online registration system does not recognize special characters.If you must use them, please email text version of abstract to TRI-ResearchDay@uhn.ca.
  • Font should be Calibri, size 11.
• Authors’ names should be first initial and last name only (i.e. J Smith). Please ensure that the presenting author’s name is underlined.
• Please use numbers to identify the author and the affiliation, for example:
  J Smith 1,2, J Doe 2,
  1 Division/Department, Research Institute/University; 2 Division/Department, Research Institute/University
• Please proofread your abstract before submission as it will be published in the Program Abstract Book.

 
Step 2:  Determine Presentation Format

1. Poster + Minute Madness Oral Presentation
2. Interactive Display + Minute Madness Oral Presentation
3. Please indicate your option during the Registration process.
4. Minute Madness oral presentation is mandatory for anyone submitting a poster or interactive display.
5. If your abstract is accepted, Posters, Interactive Displays, and Minute Madness slides are to be submitted by October 20, 2016, by email to TRI-ResearchDay@uhn.ca.(Refer to “Presentation Materials Requirements” PDF below for detailed instructions.)

 
Step 3:  NEW THIS YEAR - Select Abstract Theme for your poster/interactive display
You will be asked to select a 1^st and 2^nd choice of themes that most closely describes the work in your abstract.  Use the following descriptions to help guide your selection:

• Prevent Injury and Illness Theme – Research on this topic is not just about preventing the injury or illness from first occurring, but it is also about preventing repeat episodes from occurring after a rehabilitation program is complete.
• Restore Function Theme – Since prevention will never be 100% effective, restoring function to those who have had an injury or illness is fundamental to our mission.  Techniques for restoring function are evolving rapidly, showing promise with both acute and chronic injuries.
• Enable Independence Theme – Advances in medicine have been extending the average life span into the 80’s.  As we continue to increase longevity, it is important to also maintain and improve the quality of that life.  People like to live at home; we would like to enable that goal to be realized by providing innovations to support aging-in-place without placing financial, time, psychological and physical burdens on family caregivers.
• Optimize the Rehabilitation System Theme –As our knowledge and understanding of rehabilitation grows, we recognize that parts of our healthcare system require updates, revisions, and reimagining.  Our researchers have ideas about how to improve care, access to care, quality of care, and how to accelerate research into clinical practice, even as our rehabilitation challenges become increasingly complex.

This year, an adjudication committee will review abstracts for acceptance and will make the final theme selections.  You will be notified of acceptance by September 30, 2016.
 
 
Resources:
 
PRESENTATION MATERIALS GUIDELINES.pdf
Preparing for Research Day 2016.pdf
Presentation Materials Accessibility Checklist 2016.pdf
Theme Description for Research Day 2016.pdf
TRI-UHN Logo (Please email TRI-ResearchDay@uhn.ca for the logo file to insert into your poster)
TRI TechnoVation Competition 2016.pdf
Best Paper Competition 2016.pdf
 
REGISTRATION IS NOW CLOSED.
 

NON-PRESENTER REGISTRATION:
 
REGISTRATION IS NOW CLOSED.
 
A “Non-Presenter” is anyone who is not submitting a poster or interactive display, but will be attending to enjoy Research Day.
 
All attendees must register in advance as we need to plan for seating, catering, printing of programs etc.  Please indicate any dietary restrictions while registering.
 
Online non-presenter registration closes on November 10, 2016.
 
 REGISTRATION IS NOW CLOSED.
 

PRESENTATION MATERIALS GUIDELINES

IMPORTANT DATES FOR PRESENTERS
September 16                   Registration and Abstract submission deadline 
                                                (Registration is on the "Presenters Registration" tab)
October 20                        Posters and Minute Madness Slides submission deadline
                                                (Email poster/slides to TRI-ResearchDay@uhn.ca)
November 17                    Toronto Rehab’s 12^th Annual Research Day
                                                Chestnut Conference Centre
 
NEW THIS YEAR
This year, abstracts are being grouped by the following THEMES (not Teams) and you will select a 1^st and 2^nd choice of theme for your abstract:

1. Prevent Injury
2. Restore Function
3. Enable Independence
4. Optimize the Rehabilitation System

Details and requirements for submitting abstracts are available under the Presenters Registration tab.  The Adjudication Committee will review abstracts for acceptance and theme assignment. 
 
Once you have received notification that your abstract has been accepted, you can use the following guidelines to create your presentation materials.
  
PRESENTATION FORMATS
During the online registration process you will have chosen one of the two options for presenting at Research Day 2016:

1. POSTER  +  MINUTE MADNESS ORAL PRESENTATION

or

2. INTERACTIVE DISPLAY  +  MINUTE MADNESS ORAL PRESENTATION

POSTERS
Posters should include a statement of the problem, objectives of the research or project, the methodology used to solve the problem or implement the program, the major findings or outcomes, conclusions, and implications. Think of your poster as an illustrated abstract with small supporting blocks of text. The most effective posters use text sparingly.

• Posters should be sized to fit a maximum of 36” (high) x 56” (wide)
• Posters files (.ppt) must be emailed to TRI-ResearchDay@uhn.ca by October 20. Posters that do not meet the accessibility guidelines will be returned for revision.  (see Accessibility Checklist below)
• We will print your Research Day poster free of charge if you selected this option when you registered. 
• Toronto Rehab posters must include the TRI-UHN logo (additional logos welcome) as well as funding acknowledgements where appropriate.

INTERACTIVE DISPLAYS
An interactive display is an alternative to the traditional poster format. The format is flexible, but could include a short video clip, model device, or demonstration of a technology. Interactive displays should convey the same basic information as a poster through a combination of visual display and interaction with attendees.  Presenters will be provided with a table and access to a power source.

• A limited number of interactive displays can be accommodated. Please discuss your display idea with your Supervisor. 
• Contact Research Day organizers (TRI-ResearchDay@uhn.ca) with a description of your display and electrical requirements by the October 20 submission deadline.
• Interactive display and poster viewing sessions occur during the afternoon session. Any print materials that accompany your display must adhere to the accessibility guidelines (see below).  Interactive displays should not include a traditional poster.

MINUTE MADNESS ORAL PRESENTATIONS
All posters and interactive displays must be accompanied by a Minute Madness oral presentation.  Each presentation will last no longer than one minute.
IMPORTANT: Minute Madness presentations should be prepared for an intelligent lay audience. Do NOT get bogged down in jargon or statistics! Presentations must include:

• Study objectives
• Your results so far – or what you hope to achieve
• Why your research matters – the “so what” factor
• Lay language delivery

Humour and creativity are welcome! Do NOT use your minute to invite attendees to your poster; the conference booklet will include your poster number and abstract to help attendees locate your poster.

A maximum of two slides can be used during your oral presentation:

• Slide 1 – Title of Poster and name of Presenter
• Slide 2 – Content of your choice

Note that presenters will NOT have access to a clicker during their presentation. If you choose to animate your content slide, you MUST set automatic timers. Organizers will show the title slide as you walk onto the stage. Your second slide will show once you take the microphone.
 
Minute Madness slides must adhere to accessibility guidelines. Slides with font or design elements that do not meet the stated requirements will be returned for revision. Please use the Accessibility Checklist (see below) to review your slides.

POSTER/DISPLAY JUDGING CRITERIA
All student and postdoctoral posters or interactive displays are entered into Best Poster and Best Interactive Display competitions, for which prizes are awarded.  Judging is conducted by judges selected from all 11 teams.  Please remain near your poster/display during the designated time in order to answer questions from the judges.  Posters will be judged based on the following:

• Presentation (e.g. visually engaging and well-organized poster/display, well-prepared, aptly elicits and answers questions)
• Content (clarity of information, succinctness, research question, methods, results or implications of research)

PRESENTATION MATERIALS ACCESSIBILITY CHECKLIST
 
All presentation materials must adhere to these accessibility guidelines in order to be accepted.  Prior to submission, please check your poster, Minute Madness slides or interactive display materials against the following list:
 
Background and Text Colour Contrast

• Posters should avoid large areas of solid colour.  Poster background must be predominantly white or light-coloured.  Very small sections of the poster (i.e. section headings) can have a darker background with white text.
• Poster and Minute Madness slides are visually accessible by using high-contrast text/background colour combinations.  Please keep in mind that font is most readable in black and white.  Here are some examples of high contrast background/text colour combinations:
  • Black/White
  • Light Blue with Black Text
  • Purple/White
  • Dark Green/White
  • Red/White
  • Blue/White

 Text Font and Size

• Sans serif font must be used as they are easiest to read (i.e. Arial, Verdana, Tiresias etc)
• For visual accessibility on posters, please use these standard minimum font sizes:
  
  • Title of Poster – minimum 40 points (title should be on a single line)
  • Subtitles – minimum 28 points
  • Names of Authors – minimum 26 points
  • References – minimum 14 points
  • Main sections of text – minimum 20 points
  • Upper and lower case combinations are easier to read than all upper case.
  • Numbers are easier to read than letters (e.g. 3 instead of three)

 Graphics, Figures, Image, and Equations

• All graphics should be used effectively and simply, not overly text-heavy
• Posters:
  • Figures are at least 400 dpi with font size no less than 14 points
  • Images have resolution of between 300 to 600 dpi (higher than 600 will not have a significant impact on output)
• Equations
  • A minimum of 14 points in size
  • Keep to a minimum the number of equations
  • Equations should be inserted into the poster template as a Microsoft Equation Object (Insert->Object->Microsoft Equation x.0).  Resize the equation once it is inserted into the file.

 
 
Remember to keep both your poster and your Minute Madness presentation simple and easy to understand.

Resources
Preparing for Research Day 2016.pdf
ThemeDescriptionForResearchDay2016.pdf
TRI-Logo (Please email TRI-ResearchDay@uhn.ca for the logo file to insert into your poster)
TRI TechnoVation Competition 2016.pdf
Best Paper Competition 2016.pdf

AWARDS

The following awards will be announced and handed out at Research Day.
 

Best Poster and Minute Madness Presentations (5)

Research Day recognizes research excellence in trainees and postdoctoral fellows. Posters are evaluated for overall design (layout, readability, organization) content and scientific merit (research questions, method, implications) and one-on-on with judges (knowledge of subject, clearly articulated response to questions). Awards of $250 are given for best poster in each group: Post-Doctoral Fellows, Doctoral Candidates, Masters Students and Undergrads. The popular “People’s Choice Award” of $250 is also presented to the best Minute Madness presentation.
 

Top Peer-Reviewed Publication (2)

TRI is pleased to honour two outstanding published (print or e-pub) papers by a TRI trainee (Masters, PhD, Post-Doctoral Fellow, Undergrad). Cash awards of $250 each will be given to two trainees with the best peer-reviewed publications based on scientific merit and impact. The winners will be announced at Research Day on November 17, 2016. For details on eligibility and submission requirements, please use this link: Best Paper Competition 2016.pdf;  please email TRI-ResearchDay@uhn.ca if you have any questions.

Team Excellence Awards

The 11 Team Leaders select a graduate student from their team who has performed exceptionally in the previous year. The winners receive a certificate and $1,000 to recognize her/his achievement.
 

Joel Verwegen Award

The award is given by the Brain Discovery and Recovery Team at Toronto Rehab in memory of Joel Verwegen, who was an undergraduate student researcher with this team in 2007 and 2008. $1,000 is awarded annually to a student at the University of Toronto, affiliated with the University Health Network who possesses a deep interest in research and potential as a future scientist.
 

TechnoVation Award

The Center on Knowledge Translation for Technology Transfer, University at Buffalo (SUNY), USA, awards $1,000 to a grad student/post doc to promote the thoughtful consideration and planning necessary to transform student projects into market innovations with beneficial impacts. For details and requirements, please use this link: TRI TechnoVation Competition 2016.pdf

The Mark Rochon Leadership Award in Rehabilitation Sciences

This award was established to recognize and celebrate Mark Rochon, Toronto Rehab’s former CEO.  A highly respected and influential health care leader, Mr. Rochon was a driving force in the evolution of Toronto Rehab into one of the world’s most prominent health science centres focused on rehabilitation.  His passion for, and his belief in, research and the development of the next generation of leaders is the impetus for this important and prestigious award. A 1st or 2nd year grad student who has demonstrated leadership qualities through extracurricular activities, community service, and/or other personal achievements receives $10,000.  This year’s winner and two very deserving runners-up will be recognized at Research Day.

Research Day comments and enquiries should be sent to:
TRI-ResearchDay@uhn.ca or Tel 416-597-3422, ext. 7600

The 12th Annual TRI Research Day will be held on Thursday, November 17th, 2016, at the Chestnut Conference Centre at 89 Chestnut Street, a short walk from the Toronto Rehabilitation Institute (TRI).

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Toronto Rehab’s 12^th Annual Research Day
Thursday, November 17, 2016
University of Toronto Chestnut Residence and Conference Centre
89 Chestnut Street, Toronto ON
8:45am – 3:15pm

PROGRAM OF EVENTS